Municipality of the District of Clare
REGULAR COUNCIL MEETING
Wednesday, January 16, 2019 at 7:00 pm

PRESENT: Council: Warden Ronnie LeBlanc, Deputy Warden Nil Doucet; Councillors, Carl Deveau, Brian Comeau, Eric Pothier, Yvon LeBlanc, and Danny Hill
Staff: CAO Stéphane Cyr, Executive Assistant, Ashley Hanks and Communications Officer, Amy Paradis
ABSENT: Councillor Hector Thibault

1) Call to Order
Warden Ronnie LeBlanc called the Council meeting to order at 7:00 pm.

2) (a) Approval of the Agenda

MOVED BY Councillor Danny Hill and SECONDED BY Councillor Yvon LeBlanc that the proposed agenda be approved as circulated.
MOTION CARRIED

(b) Declaration of Conflict of Interest
Warden Ronnie LeBlanc asked for any declarations of conflict of interest.
None declared.

3) Presentations
None.

4) Adoption of the Minutes from Previous Council Meetings
4.1 December 19, 2018 - Regular Council Meeting

MOVED BY Councillor Danny Hill and SECONDED BY Councillor Carl Deveau that the minutes of December 19, 2018 be accepted as circulated.
MOTION CARRIED

4.2 January 9, 2019 - Special Session of Council

MOVED BY Councillor Carl Deveau and SECONDED BY Councillor Danny Hill that the minutes of January 9, 2019 be accepted as circulated.
MOTION CARRIED

5) Business Arising from Previous Meetings
5.1 Funding Request – Clare dans un soir 3

PROPOSED BY Councillor Eric Pothier and SECONDED BY Deputy Warden Nil Doucet that the Municipality of the District of Clare award a grant in the amount of $5,000 to the Société acadienne de Clare for Clare dans un soir 3 for the 2019-2020 fiscal year.
MOTION CARRIED

5.2 Hospitality Policy

PROPOSED BY Councillor Yvon LeBlanc SECONDED BY Councillor Danny Hill that the Municipality of the District of Clare approve the Hospitality Policy as presented.
MOTION CARRIED

6) Warden’s Activity Report – Warden Ronnie LeBlanc
The Warden provided a summary of the meetings and events the he attended since the last Council meeting.

December 27, 2018 – Attended a Christmas supper at the Cuisine Robicheau with medical students from Clare. This annual supper is part of the Municipality’s ongoing doctor recruitment efforts.

January 15, 2019 - Attended a funding announcement at BMC Seafoods Ltd. to mark the launch of their new Air Freight Division. As part of this expansion, BMC is receiving $225,000.00 in funding from ACOA.

7) Official Statements from Members of Council
Councillor Carl Deveau provided a summary of the events that he attended since the last Council meeting.

January 15, 2019 – Attended a funding announcement at BMC Seafoods Ltd. to mark the launch of their new Air Freight Division. Councillor Deveau would like to wish BMC Seafoods Ltd. best of luck with their new project

8) Correspondence
8.1 Letter – Mariette Byzewski, Standing Committee – Western Regional Housing Authority
The CAO read a letter from Mariette Byzewski, Standing Committee for the Western Regional Housing Authority. (See attached)

The Municipality will post the opening for the position on the Standing Committee of the Western Regional Housing Authority in the local media.

8.2 Letter – Nova Scotia Association of Realtors
The CAO read a letter from the Nova Scotia Association of Realtors. (See attached)

9) CAO Report – Chief Administrative Officer - Stéphane Cyr
The CAO presented his report for the month of January 2018. (See attached)

10) Committee Reports
10.1 Building Permits – Councillor Danny Hill
Councillor Danny Hill presented the building permits report for the month of December 2018.

December 2018
Year         Permits    Construction Value       Year to Date
2017        13            $ 737,560                      $ 12,146,834
2018         5             $ 273,000                      $ 10,522,139

10.2 Police Advisory Board – Deputy Warden Nil Doucet

Deputy Warden Nil Doucet provided an update from the Police Advisory Board meeting of Monday, January 7, 2019. The Meteghan RCMP has a new member. He has been with the detachment for over a month and was previously stationed in Yarmouth.

The Deputy Warden provided occurrence statistics gathered by the Meteghan RCMP, specific to the Municipality of Clare, for both the 2017 and 2018 calendar years:

Councillor Yvon LeBlanc mentioned that in Yarmouth, RCMP are participating in a program whereby a representative from Waste Check accompanies them at spot checks and hands out information on littering and proper waste sorting. Councillor LeBlanc asked Deputy Warden Doucet to bring this idea to the Police Advisory Board at their next meeting to see if there is any interest in exploring a similar program in Clare.

11) New Business
11.1 National Volunteers Week
National Volunteer week is from April 7 to April 13, 2019. Organizations in Clare are encouraged to nominate a volunteer or a group of volunteers for volunteer of the year. Each year members of Council sit on the selection committee for the volunteer of the year. Councillors Carl Deveau, Yvon LeBlanc and Eric Pothier have volunteered to sit on this year’s committee and Deputy Warden Nil Doucet has volunteered to emcee the banquet on April 11, 2019.

12) In Camera Session

PROPOSED BY Deputy Warden Nil Doucet and SECONDED BY Councillor Yvon LeBlanc that Council proceed to an in-camera session.
MOTION CARRIED

Topics Discussed
12.1 Acquisition and sale of Municipal Property – Ecoparc

PROPOSED BY Deputy Warden Nil Doucet and SECONDED BY Councillor Yvon LeBlanc that Council return to the Regular Council Meeting.
MOTION CARRIED

13) Date and time of the next Regular Council Meeting
The next Regular Council Meeting will be held on February 20, 2019 at 7:00 pm.

14) Adjournment
MOVED BY Deputy Warden Nil Doucet to adjourn the meeting at 8:00 pm.

Submitted by:

Ashley Hanks, 
Executive Assistant