Council Meeting Agendas

AGENDA
Municipality of the District of Clare
REGULAR COUNCIL MEETING
Wednesday, September 16, 2020, at 7:00 PM

1) Call to Order

2) a) Adoption of the Agenda
b) Declaration of Conflict of Interest

3) Presentations
3.1 2019/2020 Audited Financial Statements – Brandon Doucet and Gloria Banks, Grant Thornton LLP
3.2 WREN – Regional Energy Study – Angelique LeBlanc and Evan Nemeth

4) Adoption of Minutes
4.1 July 15, 2020 – Regular Council Meeting
4.2 September 2, 2020 – Council-In-Committee Meeting

5) Business Arising from Previous Council Meetings
5.1 Resolution – FCM Municipal Asset Management Program

6) Warden’s Activity Report – Warden Ronnie LeBlanc

7) Official Statements from Members of Council

8) Correspondence
8.1 Robert A. Theriault – Association sentier de Clare Rail to Trail Association
8.2 The Honourable Lloyd Hines – Minister, Nova Scotia Department of Transportation and Infrastructure Renewal
8.3 The Honourable Keith Colwell – Minister, Fisheries and Aquaculture
8.4 Paulette Sweeney-Goodwin – Managing Director, Yarmouth Hospital Foundation
8.5 Ian White – Public Relations Manager, Western Counties Regional Library

9) Chief Administrative Officer’s (CAO) Report – CAO Stéphane Cyr

10) Committee Reports
10.1 Building Permits – Councillor Danny Hill
10.2 Audit Committee – Councillor Brian Comeau

11) New Business
11.1 Motion to transfer $731,022 from the Operating Fund to the Operating Reserve
11.2 Motion to approve the 2019-2020 Audited Financial Statements
11.3 Motion to Award Grant – Clare Columbus Club
11.4 Motion to Rescind Motion from June 17, 2020 – Track and Field Facility
11.5 Motion to Approve Funding – Track and Field Facility
11.6 Motion to Sign a 10-year Lease – Université Sainte-Anne
11.7 Motion to Approve Change Order – Tourism Public Spaces Development and Improvement Project
11.8 Motion to Award Tender – Repairs to the Bridge at Joseph and Marie Dugas Park
11.9 Motion to Approve Funding – Housing Strategy and Action Plan
11.10 Motion to Send a Letter – Clare Organization Representing Persons with Disabilities
11.11 Motion to Send a Letter – Henry Hicks Road
11.12 Motion to Send a Letter – Peter Dugas Road
11.13 Motion to Send a Letter – Duffy Road
11.14 Motion to Approve Policy – Destruction of Documents Policy
11.15 Motion to Name Road – Bartlett Lake Lane
11.16 Motion to Name Road – Gaspereau Lake Lane
11.17 Motion to Authorize Municipal Credit Card – Clare Health Centre Manager
11.18 Motion to Send a Letter – Chemin de la Montagne Road
11.19 Motion to Award Tender – Bourneuf Wharf Road
11.20 New Road Name – Porcupine Lake Lane

12) Closed Session
12.1 Acquisition and Sale of Municipal Property

13) Date and Time of Next Regular Council Meeting: Wednesday, October 21, 2020

14) Adjournment

AGENDA
Municipality of Clare
Council-In-Committee Meeting
Wednesday, September 2, 2020, at 7:00 p.m.

1) CALL TO ORDER

2) 2.1 APPROVAL OF AGENDA
2.2 CONFLICT OF INTEREST DECLARATION

3) PRESENTATIONS

4) STAFF REPORTS
4.1 Financial Update – Director of Finance, Ginette Cheff

5) BUSINESS ARISING FROM PREVIOUS MEETINGS
5.1 Funding Request – Clare Columbus Club
5.2 Bourneuf Wharf Road

6) NEW BUSINESS
6.1 Clare Veterans Centre – Change Order, RHAD Architects
6.2 Bridge Repairs –Joseph and Marie Dugas Park
6.3 Funding Request – Meteghan Fire Department
6.4 Municipal Housing Strategy
6.5 Change of Management – Café Lisa T.
6.6 Letter from Stephen Gaudet – Henry Hicks Road
6.7 Safety Concerns – Peter Dugas Road
6.8 Rails to Trails Association – Duffy Road
6.9 Destruction of Documents Policy
6.10 New Road Name – Bartlett Lake Lane
6.11 New Road Name –Gaspereau Lake Lane
6.12 Staff Credit Card – Manager, Clare Health Centre
6.13 Comeauville Wharf

7) QUESTIONS AND COMMENTS FROM THE PUBLIC

8) CLOSED SESSION
8.1 Acquisition and Sale of Municipal Property

9) DATE OF NEXT COUNCIL-IN-COMMITTEE MEETING
Wednesday, October 7, 2020, at 7:00 p.m.

10) ADJOURNMENT

AGENDA
Municipality of Clare
Council-In-Committee Meeting
Wednesday, July 8, 2020, at 7:00 p.m.

1) CALL TO ORDER

2) 2.1 APPROVAL OF AGENDA
2.2 CONFLICT OF INTEREST DECLARATION

3) PRESENTATIONS
3.1 2020 Municipal and School Board Elections – Returning Officer, Pam Doucet

4) STAFF REPORTS
4.1 Community Recreation Assistance Program, COVID-19 – Recreation Manager, Réanne Titus
4.2 Financial Update – Director of Finance, Ginette Cheff
4.3 Clare Veterans Centre Update – Director of Community Development, Pam Doucet

5) BUSINESS ARISING FROM PREVIOUS MEETINGS

6) NEW BUSINESS
6.1 Nova Scotia SPCA Contract
6.2 Update – Volunteer Fire Service – Vehicle Assessment
6.3 Festival acadien de Clare – 2020 Funding
6.4 Western REN Inter-Municipal Agreement
6.5 New Road Name – Chandlers Way
6.6 Exterior Doors – Clare Health Centre

7) QUESTIONS AND COMMENTS FROM THE PUBLIC

8) CLOSED SESSION

9) DATE OF NEXT COUNCIL-IN-COMMITTEE MEETING
Wednesday, September 2, 2020, at 7:00 p.m.

10) ADJOURNMENT

AGENDA
Municipality of the District of Clare
REGULAR COUNCIL MEETING

Wednesday, July 15, 2020, at 7:00 PM

1) Call to Order

2) a) Adoption of the Agenda
b) Declaration of Conflict of Interest

3) Presentations
3.1 2020 Municipal and School Board Elections – Returning Officer, Pam Doucet

4) Adoption of Minutes
4.1 June 17, 2020 – Regular Council Meeting
4.2 July 8, 2020 – Council-In-Committee Meeting

5) Business Arising from Previous Council Meetings

6) Warden’s Activity Report – Warden Ronnie LeBlanc

7) Official Statements from Members of Council

8) Correspondence
8.1 Jason and Melissa Comeau – J & M Foster for Cats
8.2 Stacey Doucette and Hal Theriault – Co-Chairs, The Electric City/New France Society
8.3 Miguel Lefort – Physiotherapist, Clare Physiotherapy Clinic
8.4 Claude Comeau – President, Clare Golf and Country Club
8.5 Dwayne Hunt – Fire Service/EMO Coordinator, Municipality of Barrington

9) Chief Administrative Officer’s (CAO) Report – CAO Stéphane Cyr

10) Committee Reports
10.1 Building Permits – Councillor Danny Hill
10.2 Police Advisory Board – Deputy Warden Nil Doucet

11) New Business
11.1 Motion to Approve New Criteria - Community Recreation Assistance Program
11.2 Motion to Accept an Agreement – Western REN Inter-Municipal Agreement
11.3 Motion to Name Road – Chandlers Way
11.4 Motion to Purchase Exterior Doors – Clare Health Centre
11.5 Motion to Renew Contract – NS SPCA

12) Closed Session
12.1 Contract Negotiations
12.2 Rural Internet

13) Date and Time of Next Regular Council Meeting: Wednesday, September 16, 2020

14) Adjournment

AGENDA
Municipality of the District of Clare
REGULAR COUNCIL MEETING

Wednesday, June 17, 2020, at 7:00 PM

1) Call to Order

2) a) Adoption of the Agenda
b) Declaration of Conflict of Interest

3) Presentations

4) Adoption of Minutes
4.1 May 20, 2020 – Regular Council Meeting
4.2 June 3, 2020 – Council-In-Committee Meeting

5) Business Arising from Previous Council Meetings
5.1 Update – Boat Debris, Comeauville Wharf

6) Warden’s Activity Report – Warden Ronnie LeBlanc

7) Official Statements from Members of Council

8) Correspondence
8.1 Nicholas Giacomantonio, President, Cardiac Cycling Society of Nova Scotia
8.2 Grand Réveil Acadien, Louisiane-Acadie
8.3 Tom Smith, Executive Director, Aquaculture Association of Nova Scotia
8.4 Lori Currie, Chief Financial Officer, Housing Nova Scotia


9) Chief Administrative Officer’s (CAO) Report – CAO Stéphane Cyr

10) Committee Reports
10.1 Building Permits – Councillor Danny Hill
10.2 Waste Check – CAO Stéphane Cyr

11) New Business
11.1 Motion to Approve the 5-year Capital Investment Plan
11.2 Motion to Send a Letter – Minister of Transportation and Infrastructure Renewal and Minister of Environment
11.3 Motion to Enter into Contract for E-Voting Services for 2020 Municipal Elections
11.4 Motion to Approve Funding – Track and Field Facility, Université Sainte-Anne
11.5 “Bienvenue en Clare” Banner Program

12) Closed Session
12.1 Sale of Municipal Property – Ecoparc
12.2 Human Resources

13) Date and Time of Next Regular Council Meeting: Wednesday, July 15, 2020

14) Adjournment

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1185 Highway 1

Little Brook, Nova Scotia
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Fax: 902-769-3773

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