Council Meeting Agendas

AGENDA
Municipality of the District of Clare
REGULAR COUNCIL MEETING

Wednesday, April 17, 2019, at 7:00 PM

1) Call to Order

2) a) Adoption of the Agenda
b) Declaration of Conflict of Interest

3) Presentations
3.1 Presentation of Badges and Service Award for Volunteer Fire Departments

4) Adoption of Minutes
4.1 March 20, 2019 – Regular Council Meeting
4.2 April 3, 2019 – Council-In-Committee Meeting
4.3 April 8, 2019 – Special Session of Council

5) Business Arising From Previous Council Meetings
None

6) Warden’s Activity Report – Warden Ronnie LeBlanc

7) Official Statements from Members of Council

8) Correspondence
8.1 Letter – Paul Lombard, Manager, Transport de Clare
8.2 Letter - Tracey Taweel, Deputy Minister, Communities, Culture and Heritage

9) Presentation of the 2019-2020 Municipal Budget and Corresponding Motions
9.1 Motion to Adopt Municipal Tax Rates
9.2 Motion to Adopt Sewer Service Charges
9.3 Motion to Adopt Streetlights Area Rates
9.4 Motion to Adopt Fire Department Rates
9.5 Motion to Adopt the Council Write-Offs
9.6 Motion to Adopt Due Date and Interest Commencement Date
9.7 Motion to Adopt 2019-2020 Municipal Budget

10) Chief Administrative Officer's (CAO) Report – CAO Stéphane Cyr

11) Committee Reports
11.1 Building Permits – Councillor Danny Hill
11.2 Police Advisory Board – Deputy Warden Nil Doucet

12) New Business
12.1 Motion to Approve Financing – Electric City/La Nouvelle France Society
12.2 Motion to Award Tender – Demolition of Buildings and Structures Located at 7578 Highway 1, Meteghan
12.3 Motion to Award Tender - Replace Wastewater Treatment Plant Outfall Pipe
12.4 Motion to Send Letter – Tourism Nova Scotia – “Doers and Dreamers” Travel Guide
12.5 Motion to Approve Financing – Société Édifice Sainte-Marie de la Pointe
12.6 Motion to Appoint Representative – Société Édifice Sainte-Marie de la Pointe
12.7 Motion to Approve Financing – Centre acadien, Université Sainte-Anne
12.8 Motion to Close Richfield Volunteer Fire Department
12.9 Motion to Approve the 2019-2020 Fire Department Operational Funding Allocations

13) Closed Session

14) Date and Time of Next Regular Council Meeting: Wednesday, May 15, 2019

15) Adjournment

AGENDA
Municipality of the District of Clare
SPECIAL SESSION OF COUNCIL

Monday, April 8, 2019 at 7:00 PM

1) Call to Order

2) a) Adoption of the Agenda
b) Declaration of Conflict of Interest

3) Business Arising from Previous Council Meetings

4) Correspondence

5) New Business
5.1 Review of Draft Budget

6) Closed Session
6.1 Grants to Organizations

7) Date and Time of Next Regular Council Meeting: Wednesday, April 17, 2019

8) Adjournment

AGENDA
Municipality of the District of Clare
REGULAR COUNCIL MEETING

Wednesday, March 20, 2019, at 7:00 PM

1) Call to Order

2) a) Adoption of the Agenda
b) Declaration of Conflict of Interest

3) Presentations
3.1 Festival acadien de Clare

4) Adoption of Minutes
4.1 February 20, 2019 – Regular Council Meeting
4.2 March 6, 2019 – Council-in-Committee Meeting

5) Business Arising from Previous Council Meetings
5.1 Human Resources Policy Manual
5.2 Tipping Fees – Rates for 2019 – 2020
5.3 Southwest Eco Energy Ltd.

6) Warden’s Activity Report – Warden Ronnie LeBlanc

7) Official Statements from the Members of Council

8) Correspondence
8.1 Letter – Karen Mattatall, Mayor, Town of Shelburne
8.2 Letter – Wayne Gaudet, President, Clare Health Centre Foundation
8.3 Letter – Layla Abboud, President, Pleine voile vers un avenir vert

9) Chief Administrative Officer’s (CAO) Report – CAO Stéphane Cyr

10) Committee Reports
10.1 Building Permits Report – February 2019 – Councillor Danny Hill

11) New Business
11.1 Motion to Approve Funding Request – Séniors en sécurité
11.2 Motion to Appoint Community Representative – Western Regional Housing Authority
11.3 Motion to Accept Employee Salary Scale
11.4 Motion to Approve the Terms of Reference – Audit Committee
11.5 Motion to Enact By-law No. 37 – A By-law respecting Subdivisions, Second and Final Reading
11.6 Motion to Adopt the Volunteer Fire Service Vehicle Assessment
11.7 Motion for Letter of Support – Sustainable Oceans Applied Research Ltd. (SOAR)

12) In Camera Session
12.1 Ecoparc
12.2 Rural Internet
12.3 Former Saint-Albert Elementary School
12.4 CAO Evaluation

13) Date and Time of Next Regular Council Meeting: Wednesday, April 17, 2019

14) Adjournment

AGENDA
Municipality of Clare
Council-In-Committee Meeting
Wednesday, April 3, 2019 at 7:00 p.m.

1) CALL TO ORDER

2) 2.1 APPROVAL OF AGENDA
2.2 CONFLICT OF INTEREST DECLARATION

3) PRESENTATIONS
3.1 Société Édifice Sainte-Marie de la Pointe – Gerald Comeau

4) STAFF REPORTS
4.1 Financial Update – Director of Finance, Ginette Cheff

5) BUSINESS ARISING FROM PREVIOUS MEETINGS
5.1 Funding Request – Electric City/La Nouvelle France Society
5.2 Funding Request – Enhancing the Cultural and Historical Heritage of Acadians in Nova Scotia

6) NEW BUSINESS
6.1 Municipal Landfill – Quarterly Water Testing/Monitoring
6.2 Committee Membership Review
6.3 Tender – Demolition of Buildings and Structures located at 7587 Highway 1, Meteghan

7) QUESTIONS AND COMMENTS FROM THE PUBLIC

8) CLOSED SESSION
8.1 IT Audit
8.2 Rural Internet
8.3 Doctor Recruitment
8.4 Volunteer Fire Service – Vehicle Assessment

9) DATE OF NEXT COUNCIL-IN-COMMITTEE MEETING
Wednesday, May 1, 2019 at 7:00 pm.

10) ADJOURNMENT

AGENDA
Municipality of Clare
Council-In-Committee Meeting
Wednesday, March 6, 2019 at 7:00 p.m.


1) CALL TO ORDER


2) 2.1APPROVAL OF AGENDA
2.2CONFLICT OF INTEREST DECLARATION


3) PRESENTATIONS
3.1 Electric City/La Nouvelle France Society – Hal Theriault
3.2 Enhancing the Cultural and Historical Heritage of Acadians in Nova Scotia – Stéphanie St-Pierre


4) STAFF REPORTS
4.1 Financial Update – Director of Finance, Ginette Cheff
4.2 Tipping Fees – Rates for 2019 - 2020 – Director of Finance, Ginette Cheff


5) BUSINESS ARISING FROM PREVIOUS MEETINGS
5.1 Human Resources Policy Manual
5.2 Community Representative – Western Regional Housing Authority


6) NEW BUSINESS
6.1 Yarmouth Hospital Foundation – Board of Directors
6.2 Terms of Reference – Audit Committee
6.3 Request for Funding – Seniors en sécurité


7) QUESTIONS AND COMMENTS FROM THE PUBLIC


8) CLOSED SESSION
8.1 Human Resources – Salary Scale Review

8.2 Southwest Eco Energy Limited
8.3 Volunteer Fire Service – Vehicle Assessment


9) DATE OF NEXT COUNCIL-IN-COMMITTEE MEETING
Wednesday, April 3, 2019 at 7:00 pm.


10) ADJOURNMENT

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1185 Highway 1

Little Brook, Nova Scotia
B0W 1Z0

Phone: 902-769-2031
Fax: 902-769-3773

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